Reclassifying Options for a Newly Hired but Misclassified Employee

Reclassifying Options for a Newly Hired but Misclassified Employee

KB13-050

If a company reasonably expects a new hire to work, on average, at least 30 hours of service a week they must classify them as being a full-time employee from their start date. For the purpose of the ACA, 130 hours of service in one month equals 30 hours per week. The company must offer coverage that will begin no later than the first day after their first three full months of employment. Many companies have shorter internal waiting periods which is acceptable.

When a variable hour employee was misclassified as a full-time person, then different reclassifying scenarios may need to be addressed:

  • Employee did not take coverage – reclassify them as part-time and they will be tested through the normal measurement period testing for eligibility determination.
  • Employee took coverage offered but completed a measurement period test – reclassify them as part-time but ensure that you honor the stability period of the last test they completed.
  • Employee took coverage offered but has not worked long enough to complete a measurement period test – reclassify them as part-time. If the employee works 3 consecutive months below 130 hours of service the company can elect to drop them from coverage.
  • Employee who is reclassified to part-time will be tested in the ongoing measurement period to determine future eligibility.

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Last Review: 5/6/2017 – Revision: 1.0

Applies To:
ACA Compliance and Law for Cloud Users

Categories:  Employees Classification

Keywords: Reclassify, Misclassify 

2017-10-18T15:30:30+00:00 May 6th, 2016|0 Comments

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