An accrual leave code calculates based upon hours worked on selected pay code(s).  The system will always calculate leave accruals if a selected pay code is processed through payroll for the employee.  The accrual calculation is designed to give an employee a certain number of hours for every one hour worked.  However, Comprehensive Leave Manager does allow flexibility in the set up to enable you to always calculate a certain number of hours regardless of the hours worked on the pay code.  

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A lump sum leave code gives an employee a specified amount on a specified date.  Once a lump sum has processed for a specific date, it would not reprocess for the same date.  The system waits until the next posting date to process and give the employee more available time.  Typically, a lump sum leave code is used when you want to give an employee a certain number of hours regardless of if they worked or how many hours they worked.

Lump sums are a great option for a yearly accrual.  For example, every year the company provides an employee 80 hours on their anniversary or on January 1.  It is also great for monthly accruals instead of accruals by pay period.   For example, the company provides 8 hours of vacation time ever month on the first of the month.

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In Microsoft Dynamics GP 2013 R2 (version 12.0.21) we added the ability to have a lump sum as part of an accrual leave type.  This allows the system provide lump sum functionality to an accrual leave type.  Or mix a lump sum with an accrual leave policy.  For example, I can earn 4.62 every pay period and once a year I receive an extra 16 hours.  This is part of the Comprehensive Leave Manager feature that allows more than one accrual rule be applied to a leave code.  The Comprehensive Leave Manager KB site has more examples if you want to review the functionality http://www.integrity-data.com/hrp/knowledge-base/?cat=7.

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Questions/Resources

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Last Review:       April 2, 2015 – Revision: 1.0

Applies To:         

  • Comprehensive Leave Manager Microsoft Dynamics GP 2015
  • Comprehensive Leave Manager Microsoft Dynamics GP 2013 R2