ACA Compliance

The smart, 360-degree system for Affordable Care Act tracking and reporting

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Here’s what your colleagues say…

“Our search for software to meet compliance requirements for ACA regulations was tedious. Our team reviewed several products, and chose Integrity because it could process the information we needed as an ALE and as a Self-Insured Employer.

“Integrity Data’s ACA Compliance Solution was the best fit for our company because:
1. The software stores dependent information along with start and stop dates.
2. The Year-End Close may be performed as many times as you want to run it.
3. The 1095-C can be edited.

“Integrity Data’s support team provides assistance by e-mail and a website with an enormous amount of resources for ACA reporting requirements, FAQs, ACA User Groups webinars, newsletters and Knowledge Base articles.

“Our team has benefited literally by having Integrity Data support at our fingertips.”

Carol Wright | HR Specialist, Greenleaf Nursery, March 18, 2016
“I was amazed at how quickly 1095-Cs were generated once the data is all there. And once generated, you can print them in different file formats and sort orders. It is literally as easy as a few clicks.

“Invaluable to this process was the support I received from the staff at Integrity Data. They were all willing to help, extremely knowledgeable, kind, PATIENT and responsive – besides being a pleasure to talk to!”

Kelly Harris, CEBS | Benefit Information Specialist, eni (Employee Network Inc.), March 14, 2016
“I am assuming a Benefits Manager position after last serving in a benefits role about 5 years ago. Although I have read everything about the ACA I could find over the past few years, there is literally an avalanche of requirements and reporting to learn about quickly.

“Your publications are an invaluable resource to me now and going forward as I continue to get up-to-speed on the ACA.”

John P. Buselt | Benefits Manager, WoodSpring Hotels, March 3, 2016
“During this ACA compliance adventure, there have been many challenging moments, but the Integrity Team has been there at every turn. While I am still not a fan of the healthcare reform initiative, I am a fan of Integrity Data!

“Thank you for your great product and your phenomenal people.”

Kathleen Kripp | Senior HR Manager, Waubonsee Community College
“You guys are awesome!

“I love how you guys go above and beyond to help your customers. Recording the ACA User Group webinars helps all clients learn from them.

“Guidance like this is always good.”

Nanda DeRoulet | HRIS Analyst, WoodSpring Hotels
“Very happy with this ACA reporting product. I am tech savvy, but know that many HR people are not, and not always so good with math. Should you find yourself in need of a simple product to remain compliant with the ACA reporting requirements, Integrity Data is a great source to come to, to assist.”
Rob Richaud | Human Resources Director, Western Window Systems
“I am so glad I chose to go with your company for an ACA reporting solution.
You guys definitely know what you are doing.

“My payroll company was going to charge $17,500 and they did not even have it up and running for the Year-End 2015. I received another bid for $9,500. Your company was so much better priced. I also know that the level of support from the more expensive companies would not have compared with the extensive knowledge and excellent support I received from Integrity Data.”

Maria Hilger | Controller, ACW Corporation, An Arby's franchisee
“When we first discovered all that was going to be involved in reporting data for the Affordable Care Act – ACA, we started checking into software options. Integrity Data was the most knowledgeable on the ACA and was the most affordable. Not only have they been with us every step of the way and timely in their responses to our questions, but friendly and patient when dealing with some of the unique issues that were specific to our company. I would definitely recommend Integrity to anyone looking for a great product, good people backing it up, and at an affordable price.”
Belinda Kornack | Director of Human Resources, Summit Dental Consulting
“I am so glad I found your company and we decided to use your ACA Compliance Solution. The ease of use and knowledge of staff has been great; I mean Ernie [Redfern, ACA Compliance Director], could he know more about ACA? The blog posts and webinars are really helpful, too. I am especially grateful for the real-time updates of the cloud based solution. If we had tried to use the ACA module our higher-ed software was providing, we would not be able to implement updates without IT’s help and production downtime.”
Danielle D. Depke | HR System Analyst, Waubonsee Community College
“Working with Integrity Data has put an end to our 1095-C nightmare. We had been using [another ACA solution], which was moving so slowly we thought we might not meet the deadline.

“Integrity Data’s ACA Compliance Solution made the process easy, and everyone on staff had the knowledge necessary to make us feel confident in the service. Anytime a representative could not answer a question – they said so (hence your name, Integrity!).

“They would always do the necessary research and get back to us with an answer we could feel good about. Special thanks to Gary Schmidt, who was always patient and pleasant as he worked through the issues we experienced along the way.”

Katherine Coe | Benefits Analyst, AppRiver
“This ACA Compliance software was very easy to use, and completed the task with very little effort. It gave me more time to focus on other tasks, knowing that Integrity’s software handled much of the heavy lifting. Integrity’s support team was the backbone of the process. They are trained well, very knowledgeable of all aspects of 1094/1095, and very confident in the process. Their response to my questions and concerns was always quick and they always made me feel like my issue was a priority.”
Thomas E. Reynolds | Human Resources Generalist, Loxahatchee River District
“Given the dynamics of our industry, we were looking for software that would integrate with Microsoft Dynamics® GP, manage measurement periods, populate 1095-Cs and handle all aspects of ACA reporting with a user-friendly platform. Integrity Data’s ACA Compliance Solution completely satisfies every requirement we had identified.

“Installation was very easy and while we have used Support a limited amount, they were very quick to respond to our needs and helpful – actually showing me what I needed to know instead of someone talking me through it over the telephone.

“We would recommend Integrity Data’s ACA Compliance Solution to any company that deals with large numbers of variable-hour employees with ever-changing start and stop dates.”

Cheryl Johnson | Benefits Specialist, Manpower
“A great tool for our consulting firm…the Integrity Data folks are in-depth experts on the ACA’s look-back, stability period, and safe harbor methods. The ACA Compliance Solution does everything you need to make compliance somewhat simple (if that is truly possible with this legislation).”
Rob Craddock, CEBS | HR Director, Summit Consulting, LLC
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For the complex regulatory burden that U.S. businesses must shoulder under the Affordable Care Act, Integrity Data’s ACA Compliance Solution does the heavy lifting – cost-effectively and with ease – wherever your employee records sit. The data can be securely and swiftly imported into our ACA tracking and reporting engine whether that data is:

  • in a standalone payroll system
  • or within the payroll module of an ERP system.

 

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How does ACA reporting apply to my organization?

Why trust us with your year-round ACA reporting needs?

Affordable Care Act immersed since 2012, Integrity Data’s ACA software is thorough and responsive, created by a team that consistently has been a step ahead. In beta testing for a year before the IRS released final ACA regulations, our tracking and reporting system was commercially released – and first installed – just two weeks later, in February 2014. By October 2014, four months before the first draft of IRS Form 1095-C was approved, we had the logic and the code to print this challenging form. And when the IRS opened testing for its new ACA-specific processing system in 2015, we were the first software company to meet e-filing requirements for ACA returns.

Feature Videos

See what businesses are saying about our ACA Compliance Solution 

Read their story
Cheryl Johnson of Manpower

Cheryl Johnson of Manpower

In the 2015 -2016 Winter issue of GPUG Magazine, the thrice-a-year publication for users of the ERP system known as Microsoft Dynamics® GP, you can read the high praises of our ACA reporting software – and our service for it – from two professionals who are among our early adopters.

Cheryl Johnson and Jenny Becker both work at Manpower in Eau Claire, Wisc. Cheryl is the benefits specialist there and Jenny Becker is the financial services group controller. Their Manpower office handles Manpower’s staffing processes for four states: Florida, Iowa, Minnesota and Wisconsin.

In the fall of 2014, Cheryl led the charge for adoption of our software so that her office would immediately have deep internal monthly reporting for ACA penalty risk management in addition to the yearly ACA reporting they would later need for IRS form submissions – this all before the Affordable Care Act’s employer mandate was implemented January 1, 2015!

Since then, Cheryl and Jenny have become regular attendees at the intense, hour-long users-only webinars that we have been hosting at least monthly since January 2015. Cheryl and Jenny always are among the first to register for these live sessions and the first to ask questions.

They also have contributed to the quality of our service for these proactive support calls.

In guiding us to meet requests such as this, these community-minded users have helped make Integrity Data’s ACA User Group lessons all the better. Many thanks to Manpower’s Cheryl Johnson and Jenny Becker.

 

Waubonsee Community College

“I am so glad I found your company and we decided to use your ACA Compliance Solution. The ease of use and knowledge of staff has been great; I mean Ernie [Redfern, ACA Compliance Director], could he know more about ACA? The blog posts and webinars are really helpful, too. I am especially grateful for the real-time updates of the cloud based solution. If we had tried to use the ACA module our higher-ed software was providing, we would not be able to implement updates without IT’s help and production downtime.” – Danielle D. Depke, HR System Analyst

AppRiver

“Working with Integrity Data has put an end to our 1095-C nightmare. We had been using [another ACA solution], which was moving so slowly we thought we might not meet the deadline.

“Integrity Data’s ACA Compliance Solution made the process easy, and everyone on staff had the knowledge necessary to make us feel confident in the service. Anytime a representative could not answer a question – they said so (hence your name, Integrity!).

“They would always do the necessary research and get back to us with an answer we could feel good about. Special thanks to Gary Schmidt, who was always patient and pleasant as he worked through the issues we experienced along the way.” – Katherine Coe, Benefits Analyst

Loxahatchee River District

“This ACA Compliance software was very easy to use, and completed the task with very little effort. It gave me more time to focus on other tasks, knowing that Integrity Data’s software handled much of the heavy lifting. Integrity Data’s support team was the backbone of the process. They are trained well, very knowledgeable of all aspects of 1094/1095, and very confident in the process. Their response to my questions and concerns was always quick and they always made me feel like my issue was a priority.” – Thomas Reynolds, Human Resources Generalist

For software pricing, call 888.786.6162 or email us

Resources

Downloads

ACA Compliance Fact Sheet

ACA Compliance Fact Sheet

ACA Compliance Feature Functionality

ACA Compliance Feature Functionality

ACA Cloud Compliance Solution User Guide

ACA Cloud Compliance User Guide

 

 

 

 

 

 

 

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Customers: Email Lindy for Access to ACA User Group Content Library

Knowledge Base

As stated in the final regulations that, on February 10, 2014, implemented the employer responsibility provisions of the Affordable Care Act (ACA): “Factors to consider include, but are not limited to, whether the employee is replacing an employee who was or was not a full-time employee, the extent to which employees in the same or comparable positions are or are not full-time employees, and whether the job was advertised, or otherwise communicated to the new hire or otherwise documented (for example, through a contract or job description), as requiring hours of service that would average 30 (or more) hours of service per week or less than 30 hours of service per week.”

Again, according to the final regulations: “Based on the facts and circumstances at the employee’s start date, the employer cannot determine whether the employee is reasonably expected to be employed on average at least 30 hours of service per week during the initial measurement period because the employee’s hours of service are variable or otherwise uncertain.”

Part III was added in order to track dependent coverage for self-insured plans. The instructions are specific: “Complete Part III ONLY if the employer offers employer-sponsored self-insured health coverage in which the employee enrolled. This part must be completed by an employer offering self-insured health coverage for any employee who enrolled in the coverage, regardless of whether the employee is a full-time employee.”

Unless the employer’s policy is self-insured, you will not put anything in Part III of Form 1095-C. A self-insured group health plan (or a “self-funded” plan, as it is also called) is one in which the employer assumes the financial risk for providing health care benefits to its employees. Self-insured employers pay for each out-of-pocket claim as those claims are incurred instead of paying a fixed premium to an insurance carrier – the arrangement known as a fully-insured plan. Even though these plans are called self-insured plans, an employer typically does not assume 100% of the risk for catastrophic claims. Rather, the employer buys a form of insurance known as stop-loss or excess-loss insurance to reimburse the employer for claims that exceed a predetermined level.

 

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