Employee E-Mail Suite

Automatically and securely e-mail direct deposit earnings statements, W-2s and 1095-Cs to your employees

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See what our customers are saying about Employee E-mail Suite

 

Bedford County Public Service Authority

“Employee E-Mail Suite has saved Bedford County PSA time by enabling us to automatically email 31 earnings statements with the click of a button as opposed to creating and sending 31 separate emails! We are looking forward to offering Email W-2 statements this year as well.” – Jill Underwood

Sethi Management

“When we first started using GP Payroll, I heard about Employee E-Mail Suite but didn’t think I would need it. But then I went from doing payroll for 10 employees to doing payroll for all of our 200+ employees, which became very time consuming and expensive to print, package, and ship pay stubs to the different employees at the different locations every two weeks. So, I purchased Employee E-mail Suite and saw a cost and manual time difference right away. It has been my favorite module.” – Ganish Sethi

Pine Rest Christian Mental Health Services

“Electronically emailing earnings statements from Employee E-Mail Suite has been awesome. Employees get their statements faster and our Payroll processing time as been significantly reduced. With 1800 employees, we easily got our ROI out of the purchase within four months; saving not just the money of postage, but also over 20% of our payroll person’s time.” – Dallas Thiel

Software Pricing

$0
1-100 employees
$0
101-250 employees
$0
251-500 employees
$0
501-1000 employees
$0
1001-2000 employees
$0
Unlimited employees

Annual Enhancements: 20% of list price, includes all product updates and unlimited support

Get Started with Employee E-mail Suite

Resources

ROI Calculator

 Unit CostsExtended Costs
Employees 
Postage
Mailing envelopes
Hours spent printing and distributing employee pay stubs 
Rate per hour
Total cost per pay period 
Number of pay periods per year 
Annual Cost of Current Process 
   

Downloads

Employee E-Mail Suite Fact Sheet

Download Employee E-Mail Suite Fact Sheet

Employee E-Mail Suite User Guide

Download Employee E-Mail Suite User Guide

 

Knowledge Base

The first line of defense for preventing a hacker from getting personal information is to ensure the hackers don’t get your email password. It is easier for them to get the password than it would be to decode an encrypted file. We recommend the email account password be at least 8 characters with lowercase, uppercase and numbers. This will make it difficult for a hacker to get into your personal email account. Once they get into the personal email account, they would then have to decode the PDF file that is also password protected. Adobe Acrobat uses 256-bit encryption. Here is a link help explain what a 128 vs. 256-bit key is and how hackers would have to decode a key: http://www.bestsslcertificates.com/articles11.html.

Another thing to consider is making the earnings statement a little more secure as well: the most sensitive information on the earnings statement is the bank account number and the social security number. You can edit your earnings statement in Report Writer to mask part or all of these fields. Here is a link to a Microsoft article on how to mask these fields: http://support.microsoft.com/kb/935619.

Last Review:       February 2, 2015 – Revision: 1.0

Applies To:         

  • Employee E-Mail Suite Microsoft Dynamics GP 2015
  • Employee E-Mail Suite Microsoft Dynamics GP 2013
  • Employee E-Mail Suite Microsoft Dynamics GP 2010

Specify employees will receive e-mailed statements and let this software do the work for you: Employee E-Mail Suite automatically knows who will receive their earnings statement via e-mail (employees with an email address in GP and currently on direct deposit that have not opted out.

Below is a table of performance measurements from our quality assurance process:

# of Employees

Processing time in minutes

1,500

24

4,000

63

This information was based on the following system requirements:

Test Configuration

Computer Model:

Dell Optiplex 755

CPU:

Core 2 Duo Q9550 2.83 Ghz

RAM:

Four GB RAM

Disk Controller:

IntellCH-9 SAT AHCI controller

Disks:

SATA 250 GB7200 RPM

General System Setup

  • Server/Client
  • OS Server 03
  • Intel 82566 DM-2 GB Ethernet NIC

Last Review: February 2, 2015 – Revision: 1.0

Applies To:

  • Employee E-Mail Suite Microsoft Dynamics GP 2015
  • Employee E-Mail Suite Microsoft Dynamics GP 2013
  • Employee E-Mail Suite Microsoft Dynamics GP 2010

 

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