Updated March 12, 2019

Despite the recent Texas ruling declaring the Affordable Care Act (ACA) unconstitutional, the health law remains in force for US employers. So be sure to:

  • File all related IRS forms for 2019 now
  • Keep tracking employee eligibility and affordability around health care benefits for 2019

 

IRS and ACA filing season is now – what do you need to do? We’ve made a checklist list for you:

STEP 1: Organize your data

❏ Make sure to store your 2018 filing data before starting on 2019 so that you have it somewhere in case of an IRS audit at a later time. Some solutions – such as the Integrity Data ACA Solution – have a data retention package you can download.

❏ Gather your 2019 data – if you’ve been doing this all year long – great! If not, this step will take more time…

  • You’ll need to prove employee eligibility (or not) for healthcare benefits (make sure you use a consistent measurement method) AND you’ll need to prove affordability based on your least cost health care plan. Confused? Check out our ACA educational resources to get up to speed.
  • If you are using the Integrity Data ACA solution, please review this KB article to see what exactly you need to do.

Could you be penalized?


STEP 2: Use this data to populate your 1095-C

❏ The ACA reporting requirements are burdensome. Getting your 1095-Cs right can be stressful. Integrity Data’s Compliance team, in the trenches since 2012, has put together this primer to help you ensure you have accurate 1095-C forms.


STEP 3: Check your 1095-Cs twice – to avoid any common errors

❏ There’s so much to do during ACA filing season, sometimes all it takes is a “stupid mistake” to trigger an IRS penalty letter – here are some common mistakes. Click ► to watch


STEP 4: Send out your forms

❏ 1095-C forms must be sent to employees to by January 31, 2020

❏ Copies of all 1095-C forms along with your 1094-C to the IRS by:

  • February 28, 2020 if paper filing
  • April 1, 2020 if electronically filing – this is easiest AND required by the mandate if you have over 250 1095-C forms

Still confused? Need urgent help? We’ve got the answers and the services you need before, during and after ACA filing season – contact us today!