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HR and Payroll for Business Central

Employee Data Validation for Tax Filing

Payroll Processing >> Payroll Employees >> Process


Currently, the employee data validation process is not run automatically when tax liabilities are released periodically. Integrity Data recommends that employee data validations be run prior to each periodic release to ensure accurate tax filing data but quarterly at a minimum to ensure accurate quarterly filings. Missing social security numbers, last names and addresses cause issues with tax filing and cause costly delays and penalties.

The employee validations cover basic tax filing data, such as last name and SSN.  Make sure things are populated when they need to be. Once the initial employee validation is run, only updates to employees are validated from that point forward.

Click “Validate Employees for Tax Filing.” The following prompt will appear.  Click Yes to continue.  You can navigate away and continue working while the validation takes place.


To see the progress of the validation, navigate to “Employee Validate Results” under Payroll Processing >> Payroll Employees >> Reports. You’ll see that the validation process has begun.


Once completed, you’ll see any errors associated with the data in the error list. Errors are shown here from only the current validation process. Once the errors are correct, you can continue with the tax release process.


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Last Review: 10/13/2021 – Revision: 0.0

Applies To: Tax Filing

Keywords:  Validation

Categories: Tax Filing

KB 15-024

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