Payroll requires a team of people that aren’t afraid to work hard and fast. There are always interruptions, and mistakes occasionally happen. Even with a powerful ERP system like Microsoft Dynamics GP, what’s in the box just isn’t enough, making some tasks just plain time-consuming. Let’s face it, the pace of business isn’t slowing down. Watch this video, Save Mucho Time, for our top 4 Microsoft Dynamics GP payroll tips and tricks.
Tip #1: Automate Paper-Based Processes
Most offices are phasing out paper as much as possible, but there are still a few stragglers. Employee direct deposit statements, W-2s and 1095-Cs are usually printed, stuffed into envelopes, then sent through the mail. Consider how much paper you can save, not to mention labor hours, by automating these paper-based processes?
Solution: Deploy Employee Email Suite to automatically and securely e-mail these and other corporate documents to employees. Once you watch the video to see how easy it is to set-up and use Employee Email Suite, you won’t want to stuff another envelope ever again.
Tip #2: Enhance Your Existing Business System
Microsoft Dynamics GP Payroll offers many time-saving automations; however, there are certain features that need some enhancements. One of the biggies is making payroll corrections. It happens – an employee’s time is entered incorrectly, vacation time was recorded wrong or time was assigned to the wrong department. As it stands, there are about 17 steps to make these types of payroll corrections in Dynamics GP. Who has time for that?
Solution: You can make a payroll correction in just ONE STEP with Negative Payroll Transactions. Don’t believe me? Watch the video and to see how simple it can be to make a payroll correction with this add-on solution. Similarly, Negative Deductions will correct over-withheld deductions from health or life insurance in just one step.
Tip #3: Reduce Tedious Interruptions
When an employee has a question about their paycheck, withholding choices, or vacation time, who do they call? Payroll. Then, your payroll team has to drop everything to find the information and answer the employee’s question. One particularly tricky question is how certain changes may affect an employee’s paycheck. With Microsoft Dynamics GP, the payroll representative has to make changes to the employee’s master record, print or show how the paycheck might change, then go back to carefully return the record back to its original settings. This is a risky process, but there’s a better way.
Solution: The Paycheck “What If” Calculator enables either the payroll representative or the employee to make changes to pay inputs, taxes or deductions without impacting the master record. By allowing employees to answer their own pay modeling questions, you will reduce the number of interruptions to the payroll team which not only saves time, but also reduces frustration. In the video, we highlight common gross-up scenarios so you can see, step-by-step, how to use this add-on solution.
Tip #4: Take Advantage of Available Time-Saving Technology
Right out-of-the-box Microsoft Dynamics GP offers powerful features and functionality for your payroll team. However, not all your processes neatly fit those features. You may find it necessary to step out of the box and deploy time-saving technology to simplify certain payroll processes.
Solution: Watch Save Mucho Time, or any of our other videos on Microsoft Dynamics GP payroll tips, with your payroll team to learn how this technology will enhance and further streamline your common payroll processes. Easy to deploy, easy to learn, and easy to use, these and our other payroll enhancements will save time, improve productivity and reduce frustrations.
Contact Integrity Data for more information about our line of payroll solutions for Dynamics GP and more tips and tricks to fine-tune payroll processes.