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ACA Compliance Resources

ACA Compliance Resources

ACA Maintenance

ACA Compliance Solution’s maintenance tools are used to manage employees, benefits, employee
dependents and transactions. It is imperative that this information be as accurate as possible,
especially the transactions which are used to ascertain employee work times, hours, and deduction /
benefit amounts for affordability. Equally important are the edit tools for 1094-C and 1095-C records.
These serve as an edit tool as well as check for the year end close process.

1095-C

Utilities & Maintenance > ACA Maintenance > 1095-C’s

This utility is used to make modifications to an employee’s 1095-C information which will eventually be
displayed on the 1095-C report. The system supports one 1095-C record per combination of Employee
ID, Company and Year.

When navigating to the 1095-C page and 1095-C information exists, a grid will be displayed with all
1095-C information.

  • Add New 1095-C’s: This allows manual creation of a 1095-C for an individual employee
  • Edit/Delete: Allows editing or removal of an individual 1095-C
  • Preview 1095-C’s: By selecting individual or all 1095-C’s, they ,may be previewed by clicking
    this button
  • Validate 1095-C’s: Individual or multiple 1095-C’s may be chosen to validate, if needed
All columns in the 1095-C grid can be filtered and/or sorted to show only relevant employees
When choosing multiple 1095-C’s to preview, they must be from one single year.

The Edit 1095-C Information window serves as part of the final check to view or edit the information
for a given employee which will appear on the printed report. (Or electronic IRS submission). The data
for the record is populated by the year end close process. The user can make modifications for certain
fields in this window such as insurance coverage and dependents. Edited fields will show up on 1095-C’s
when changes are saved. There are various informative fields in this window such previous filing or
submission dates, validation status, and the ability to view errors within the 1095-C before printing.
Part II allows you to change the Codes and Values on Line 14, 15, 16 of the 1095-C. Part III allows you to
edit or add a Dependent. Part III is for self-insured documentation of coverage. Fully insured
companies are not required to track dependents for ACA.

Note that once data is edited for a given record the system will require you to purposefully overwrite
edits during year end close if you wish to repopulate this data. An example would be overwriting a test
run or processing new data when corrections to transactions are uploaded.

Additionally, Part I and II are simply links to the existing Company and Employee forms in the ACA
solution. The print process for 1095-C will reference the fields on those pages for the most recent
information. If you wish to modify those values for sake of the 1095-C you will need to change the data
on those pages.

If changes are made to the content of an employee’s 1095-C record, the record will be marked as
edited by the system and changes will be locked in. Even if the year-end process is run again, the system
will not modify this 1095-C record. The only way to overwrite these changes during a year end close is to
select the “overwrite edits” option during the year end close. You may also remove the record entirely and
re-run year end close to populate a new one.
If any information is edited within the 1095-C, you must can click the “validate” button in order to
ensure accurate information.

Users have the option to send an individual 1095-C to a fulfillment provider or validate a single
1095-C by clicking either button at the bottom of the Edit 1095-C Information page.

Edit 1094-C Information

Utilities & Maintenance > ACA Maintenance > Edit 1094-C Information

This utility is used to make modifications to a company’s 1094-C information which will eventually be
displayed on the 1094-C report. The system supports one 1094-C record per combination of Company
and Year.

The edit 1094-C window serves as a final check to view or edit the information for a given company,
which will appear on the printed report. (Or electronic IRS submission). The data for the record is
populated by the year end close process. The user can make modification and these modification will
appear on the printed form.

Note that Part I contains links to the existing Company and Government Entity forms in the ACA
solution. The print process for 1094-C will reference the fields on those pages for the most recent
information. If you wish to modify those values for sake of the 1094-C you will need to change the data
on those pages.

Note that once data is edited for a given record the system will require you to purposefully overwrite
edits during year end close if you wish to repopulate this data. An example would be overwriting a test
run or processing new data when corrections to transactions are uploaded.

The edit 1094-C page is large and is displayed as two separate images below. Parts I & II are depicted
first followed by Parts III & IV