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Part 2: Steps for Completing Year End

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Estimated reading time: 15 min

The next page of the wizard shows you all of the criteria which must be met in order to successfully
complete your year-end close. Completed steps will be indicated with a green check mark. Steps yet to
be completed will be indicated with a red “x”. Steps need to be completed in sequential order.

Each item able to be completed will show as a light blue hyperlink, allowing you to click on the words
and follow the link to the pertinent page in the wizard which allows you to edit or upload the needed
information.

  • Verify all necessary transactions are imported
  • Verify dependents are imported
  • Verify & Update 1094-C Prerequisites
  • Verify & Update ACA Information assignments
  • Verify & Update ACA Plan information
  • Verify & Update important company information
  • Verify & Update Standard Measurement Period information
  • Verify & Update Initial Measurement Period information
  • Create new setup data for next filing year (ACA Information Assignments; SM Periods; ACA Plan
    records)
  • Run Year-End Close process
  • Review 1095-C information
  • Review 1094-C’s
  • Fulfill and File Forms
If you return to a previously completed step and make changes, you may wish to revisit
subsequent pages to ensure your changes don’t require you to re-enter or validate
information.

Verify all necessary transactions are imported

You may wish to use the following checklist to verify that all transactions types for the year have been
upload/imported:

  • Pay Code [used to determine hours of service and eligibility]
  • Benefit/Deduction [used to determine coverage]
  • Transactions of “Type4” [used in certain safe harbor calculations for 1095-C]

If “Yes” is chosen from the drop down list on the transaction verification page, you may click “Next” and
move on.

If “No” is chosen from the transaction verification page, after clicking next you will receive the message
below.

  • Click “Ok” and click the “Save for Later” button.
  • Your progress has been saved and you may now import/upload all of your transactions.
  • Once transactions have been uploaded, access the year-end wizard again and continue.

Verify dependents are imported

Dependent information is only important for self-insured companies. If your ALE group contains one or
more such companies you MUST have dependent information on file for them. If you are fully insured
you may answer “NA”

If “Yes” is chosen from the drop down list on the dependent verification page, you may click “Next” and
move on.

If “No” is chosen from the dependent verification page, after clicking next you will receive the message
below.