Welcome to Integrity Data’s State Filing Service

Welcome to our sign up page for State Filing services. Note that this service is for our existing ACA Compliance customers. If you would like more information about our ACA Compliance Services for Employers, click here.

Learn more about the what and why of these requirements and what is coming up in other States.

Details by state

If you are fully-insured or self-insured and have employees that have resided in the District of Columbia for any length of time in 2020 – regardless of where your organization is located – there is a district level requirement to file federal ACA forms with D.C. by March 31, 2021.

DC enacted the “Individual Taxpayer Health Insurance Responsibility Requirement Amendment Act of 2018” that imposed an individual reporting requirement on employers of District residents beginning with the 2019 tax year. Many of the provisions of the D.C. law are similar to New Jersey, but there are some significant differences.

Things to note for DC:

  • This DC mandate only applies to full-insured and self-insured employers.
  • Only electronic filing is supported and can be done using the MyTax.DC.gov platform. There is no paper filing option available.
  • The deadline for the 2020 tax year is March 31st. In subsequent years it will be 30 days after the same as the federal e-file deadline of March 31st.
  • As an Integrity Data ACA customer, your employees’ ACA 1094-C and 1095-C forms for the 2020 filing year can be sent on your behalf to the District of Columbia, in accordance with their mandate, without the need to register with the state or meet burdensome requirements.
  • Our District of Columbia State Filing Service will create a new file with your 1094-Cs and 1095-Cs, upload this file to the DC system and then accept any acknowledgement offered – all on your behalf. Any receipts received will go to the ACA Service Contact email address you specify in the form.
  • Please note that to be able to sign up for this service, you must be e-filing your federal ACA Forms through our solution as well.

If you are self-insured and have employees that have resided in New Jersey for at least 15 days in 2020 – regardless of where your organization is located – there is a new state level requirement to file federal ACA forms to the state of New Jersey by March 31st.

Under New Jersey’s Health Insurance Market Preservation Act, insurers, employers, government agencies, multi-employer plans and other entities that provide health insurance, and are self-insured, must submit required information returns not just to the IRS but also to New Jersey reporting on individuals’ health insurance coverage.

Learn more about the what and why of this New Jersey requirement and what is coming up in other States.

Things to note for NJ:

  • This NJ mandate only applies to self-insured employers.
  • Only electronic filing is supported and can be done using the Division of Revenue and Enterprise Services’ (DORES) MFT SecureTransport service. There is no paper filing option available.
  • The deadline is the same as the federal e-file deadline of March 31, 2021.
  • As an Integrity Data ACA customer, your employees’ customers’ ACA 1095-C forms for the 2020 filing year can be sent on your behalf to the state of New Jersey, in accordance with their mandate, without the need to register with the state or meet burdensome requirements.
  • Our New Jersey State Filing Service will create a new file with your 1095-Cs, upload this file to the NJ system and then accept the acknowledgement receipt – all on your behalf. Receipts will go to the ACA Service Contact email address you specify in the form.
  • Please note that to be able to sign up for this service, you must be e-filing your federal ACA Forms through our solution as well.

Employers are required to report health insurance information to the California Franchise Tax Board by March 31, but only if their insurance providers have not reported that information to the FTB.  No penalty will apply, however, if the return is filed on or before May 31.  These reporting requirements come from the Individual Shared Responsibility Penalty that was enacted at the same time as the health care mandate.  The penalty for not reporting is $50 per individual who was provided health coverage.

Things to note for California:

  • This CA mandate went into effect January 1, 2020.
  • Reports on health care coverage must be made to the California Franchise Tax Board and doing so requires an account be established and enrollment be processed for electronic filing.
  • Integrity Data has established its account with California FTB and obtained its TCC license for transmitting files on behalf of clients.
  • As a subscriber to the Integrity State Filing service, you will not need to sign up for California’s burdensome process of submitting forms on your own.

Pursuant to R.I. Gen. Laws § 44-30-102(b)(1), an employer or other sponsor of an employment-based health plan that offers employment-based minimum essential coverage to any resident of Rhode Island is subject to the health insurance mandate reporting requirements.  The state reporting deadline is January 31st, but for Tax Year 2020 only, the Division of Taxation is extending the state reporting deadline (1) to individuals to March 2, 2021 and (2) to the Division to March 31, 2021.  For further information about Rhode Island’s requirements, refer to this FAQ webpage.

Things to note for Rhode Island:

  • Unlike the other states, the file upload process may require the following be specified for the company: Your company’s information, your contact information, and information about the file.
  • Integrity Data is still communicating with Rhode Island to determine whether “submission on behalf of” will be permitted or whether each entity must submit on its own file and receive their own receipt.
  • Even if each entity is required to submit their own file, Integrity will provide the information to you needed to do so including:  1) the file to upload and 2) the Web Address to visit to do it.

To sign up for Integrity Data’s State Filing Service, please fill out the form to the right >>

What’s next?

If you are a Full Service customer, you don’t need to do anything else.

After we file your Federal forms with the IRS, the State Filing Service will automatically kick in and you will get a receipt once it is finished. If we file corrections with the IRS or create subsequent transmissions, the State Filing Service will process those as well (if needed) and you will receive a receipt if one is provided by the state. Any receipts provided will go to the ACA Service Contact email address you specified during sign up.

If you are a Self Service User or Service Provider, read about your next steps in this Knowledge Base Article, “How to activate the State Filing Service within your ACA Solution.”

Form acknowledgement details

Here is what you’re agreeing to in the form, but big enough for you to read.

*I agree to be billed directly and to prepay in order for the State Filing service to be executed by Integrity Data. I also understand that this pricing is subject to change in future filing years.

**Currently, states individual mandate filing require 1094-C and 1095-C forms from employees who meet that state’s residency criteria. Any 1094-C or 1095-C forms for employees sent to those states on your behalf which are not needed will be accepted by those states but may require consent from your employee in accordance with the privacy regulations for that employee’s residency state. You acknowledge that you are responsible for complying with any such privacy regulations and for only marking the 1094-C and 1095-C forms that you intend to have submitted to State Filing.

If you have further questions, please contact us at 888.786.6162.

Sign up for Integrity Data’s State Filing Services

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