Dynamics 365 Business Central is a great program, but you need some additional integrations to get it to do everything you want. Payroll integration is one of the most important add-ons you will use for your business.
However, you can’t choose payroll integration based on surface features alone. You have to make sure it makes sense with what your company needs and truly delivers everything it promises.
What should you consider when you look for a Dynamics 365 payroll integration? Here are some important factors to keep in mind.
When you’re working with software-as-a-service (SaaS) payroll solutions, you want to make sure you fully understand the pricing structure. It can make a huge difference to your bottom line.
One option is to choose a per-employee-per-month price. This is a great choice that scales with your company as you grow. If you choose this type of payment, make sure that the price per employee goes down as you get larger. You don’t want to have to change software due to cost mid-stream!
Another option is to buy a license. This can be more predictable, but it can also be much more expensive, overall. If you have a smaller company, the scalable per-employee pricing may be best.
Is It Embedded or Outsourced?
True integration is embedded into the Dynamics 365 software. Some companies sell a service that they call “an integration,” but it actually involves them taking care of the processes for you, which is outsourcing.
Most business owners choose an integration because they want to stay in control of their payments and processes. You don’t want to have to worry about where you are on a service provider’s hierarchy, and whether you can get questions answered and documents on time.
Instead, choose a solution that’s embedded. You can stay compliant with ACA, manage your complete payroll process, file taxes, and even set up employee self-service when you choose the right comprehensive option.
Look for a Complete Payroll System
Some inexpensive payroll integrations are that way because they offer very limited services. As a result, you’ll find that you either can’t use it or you need add-ons to be able to do what you want.
Before you commit to payroll integration, ask yourself:
What data is needed, and how hard is it to organize in the proper format for input?
What tasks do you have to complete on your own? Data clean up? Form creation?
Do they have a distribution service where they send 1095-Cs to your staff for you?
Can you file taxes and manage ACA compliance?
How difficult is on-boarding a new employee?
What employee self-service options are available?
When you find a Dynamics 365 payroll integration that is truly all-in-one, you know that your investment will go further. For instance, when you choose Payroll NOW by Integrity Data for Dynamics 365 Business Central, you get everything mentioned above, as well as easy payroll processing that can handle job cost reporting and employees in multiple states.
Any software you use that helps you handle payroll information needs to be as secure as possible. In the era of cyber-attacks, this is even more critical.
Remember, you’re sending very sensitive customer information through this software, so be sure you choose a provider you can trust. We’d recommend having potential vendors walk you through the various layers of security that exist within their Business Central payroll integration.
Finally, be sure you’re aware of what the software support will be like before you sign up. What’s the reputation of the company when it comes to customer service? Who will be providing support, and what will it look like?
Try to choose a Dynamics 365 payroll integration wh