Occasionally your customers may experience special payroll situations that require negative deductions or negative transactions. Employees’ leave and health insurance premiums need to be reversed, or a previous deduction needs adjusting. Payroll doesn’t always go as smoothly as it should and making these corrections can eat up a big portion of their day.
The simple fact of the matter is that mistakes happen and situations change. An employee who had received approval for a vacation day may have come into work to complete a hot project. As a result, the scheduled 8 hours vacation time has to be backed out and put back in his vacation bank. Many accounting and enterprise resource planning (ERP) solutions, including Microsoft Dynamics® GP, require your customer to complete many steps to make these corrections, which costs valuable time. The good news is that they can save time when making these inevitable corrections with Negative Payroll Transactions and Negative Deductions Enhancement by Integrity Data.
Squaring up employee paid earnings is of critical importance but can be time-consuming. Negative Payroll Transactions offers greater flexibility with adjusting payroll amounts. You simply enter negative pay code transactions in the transaction entry window. 1 step instead of the 17 steps you currently need to do in GP Payroll! The correction is automatically carried through general ledger entries and shows up on the next paystub or earning statement. Since the transactions permeate the entire financial posting process, you save time by not entering the data repeatedly, which can introduce mistakes. Now all of your financial reports are balanced and up-to-date.
Automate manual check creation and posting with the Negative Deductions Enhancement add-on solution. You have the option to choose between processing a negative deduction based on current functionality or convert the negative deduction to a pay code transaction. The software then creates a manual check to reverse or adjust the distributions appropriately after payroll processing. You also have a choice to perform a negative deduction batch for imported or multiple transactions, or execute a normal batch for a small number of transactions or certain exceptions.
Payroll isn’t always as easy of a task as it could be, but you can make it easier for your customers with the right technology. Save them valuable time when making payroll corrections with the solutions offered by Integrity Data. Contact us today to discuss these and other time-saving solutions that can make payroll corrections easier.