How to Choose a Leave Management System for Your HR TeamA majority of organizations offer some sort of leave for employees. A SHRM 2018 job satisfaction survey showed that for full-time employees 95 to 96 percent of employers offer vacation leave, while 77 to 79 percent offer sick leave. Other types of employment leave include FMLA, personal leave, jury duty, and bereavement. Requesting, approving, updating, and rearranging leave requests is time-consuming for all parties involved in an organization. That’s why an effective leave management system is vital to your HR team.

Without a smart leave management system, organizations run the risk of increasing conflicts between managers, HR, and employees in the form of disagreements about leave balances and accruals. They also run the risk of employees taking advantage of a system that’s not well-run or documented. At the same time, the employees could be at risk of negatively impacting their financial well-being by genuinely being mistaken by how much leave they have remaining — a mistake that could require them to take a necessary leave without pay.

Streamlined Leave Management has it’s Benefits

The benefits of effective leave management systems are well-documented and include:

  • The ability to apply practices fairly across the company, which helps to reduce the possibility of discrimination and EEO claims;
  • Allowing teams and managers to plan for upcoming absences on the calendar;
  • Reducing paperwork and the back-and-forth inefficiencies of outdated systems;
  • Having balances and accruals automatically calculate so the remaining available leave is easily visible and understood;
  • Allowing for easy tracking and documentation of absenteeism.

If you have an outdated system or no system at all, then it’s time to put a leave management system at the top of your department’s priority list. Fortunately, there are a lot of systems from which to choose. When selecting the best system for your team and company, consider the system’s features and advantages, including ease of use, price point, and integration capability.

What to Consider When Researching and Selecting a Leave Management System

Ease of On-boarding

It takes time to learn any new system. Choose a leave management system that is intuitive to use, requires very little onboarding and training, and offers the support and customer service you’ll need with implementation.

Integration Capability

You might decide that your company needs a stand-alone leave management system. However, it’s wise to at least look at systems that have the capability to integrate with your current systems, such as your current time management or payroll system. In many instances, if you use a compatible leave management system that integrates with your current system, it allows you to streamline processes, such as timekeeping and payroll.


You want to ensure that whatever system you choose can meet your company’s spending a